Privacy statement

1. Who I am​

 

Leopard Within is a coaching practice, operated by Sole Trader - Kaye Ward.

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• Email: kaye@leopardwithin.com

• Website: www.leopardwithin.com

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Leopard Within is registered with the Information Commissioner’s Office (ICO)

Leopard Within complies with UK General Data Protection Regulation (UK GDPR).

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2. What personal data I collect​

 

I may collect and process the following personal information:

 

• Name, Email address, Contact details, Booking information, Information you choose to share via contact forms or email

• Session-related notes (where relevant and agreed)

• I only collect information that is necessary to provide my services.​

 

3. How I collect your data​

 

Your data may be collected when you:

 

• Complete a contact or enquiry form on this website

• Book a session via an online booking system (e.g. Calendly)

• Communicate with me by email

• Participate in coaching sessions

 

​4. How your data is used​

 

Personal data is used to:​

 

• Respond to enquiries

• Manage bookings and appointments

• Deliver coaching services

• Communicate with you about your sessions

• Meet legal, professional, or insurance obligations​

• Your personal data is never sold or shared for marketing purposes.​

 

5. Lawful basis for processing​

 

Under UK GDPR, personal data is processed on the following lawful bases:

 

• Consent - where you have chosen to contact me or book a session

• Contract - where data is required to provide agreed servicesLegal obligation - where records must be kept for legal or insurance reasons​

 

6. How your data is stored and protected​

 

Your information is stored securely using trusted, GDPR-compliant third-party services, including:

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• Website and form providersOnline booking platforms

• Email servicesSecure cloud storage (e.g. Google Drive)

• Reasonable technical and organisational measures are in place to protect personal data, including:

  • password protection, two-factor authentication, and secure devices.​

 

7. Data retention​

 

Personal data is retained only for as long as necessary:​

 

• Enquiry data: up to 12 months

• Client records and session notes: up to 7 years in line with professional and insurance requirements

• You may request deletion of your data at any time, subject to legal obligations.​

 

8. Sharing your data​

 

• Personal data may be shared only with trusted service providers where necessary to deliver services (for example, booking or email platforms).

• All third-party providers used are GDPR-compliant.

• Personal data is not shared with third parties for marketing purposes.​

 

9. Your rights​

 

Under UK GDPR, you have the right to:​

 

• Access the personal data I hold about you

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent at any timeLodge a complaint with the Information Commissioner’s Office (ICO)​​

 

10. Contact

 

​If you have any questions about this Privacy Policy or how your data is handled, please contact:

 

• Leopard Within - Kaye Ward

• Email: kaye@leopardwithin.com​

 

11. Updates to this policy​

 

This Privacy Policy may be updated from time to time.The most recent version will always be available on this website.

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Last updated: January 2026