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Privacy statement

Leopard Within is committed to protecting your privacy and handling your personal data with care and transparency.

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This Privacy statement explains how personal information is collected, used, and stored when you visit this website or engage with services provided by Leopard Within.

Mobile phone placed face up on a desk representing data privacy and security

1. Who I am​

 

Leopard Within is a coaching practice, operated by Sole Trader - Kaye Ward.

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Leopard Within is registered with the Information Commissioner’s Office (ICO)

Leopard Within complies with UK General Data Protection Regulation (UK GDPR).

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2. What personal data I collect​

 

I may collect and process the following personal information:

 

  • Name, Email address, Contact details, Booking information, Information you choose to share via contact forms or email

  • Session-related notes (where relevant and agreed)

  • I only collect information that is necessary to provide my services.​

 

3. How I collect your data​

 

Your data may be collected when you:

 

  • Complete a contact or enquiry form on this website

  • Book a session via an online booking system (e.g. Calendly)

  • Communicate with me by email

  • Participate in coaching sessions

 

​4. How your data is used​

 

Personal data is used to:​

 

  • Respond to enquiries

  • Manage bookings and appointments

  • Deliver coaching services

  • Communicate with you about your sessions

  • Meet legal, professional, or insurance obligations​

  • Your personal data is never sold or shared for marketing purposes.​

 

5. Lawful basis for processing​

 

Under UK GDPR, personal data is processed on the following lawful bases:

 

  • Consent - where you have chosen to contact me or book a session

  • Contract - where data is required to provide agreed servicesLegal obligation - where records must be kept for legal or insurance reasons​

 

6. How your data is stored and protected​

 

Your information is stored securely using trusted, GDPR-compliant third-party services, including:

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  • Website and form providersOnline booking platforms

  • Email servicesSecure cloud storage (e.g. Google Drive)

  • Reasonable technical and organisational measures are in place to protect personal data, including:

    • password protection, two-factor authentication, and secure devices.​

 

7. Data retention​

 

Personal data is retained only for as long as necessary:​

 

  • Enquiry data: up to 12 months

  • Client records and session notes: up to 7 years in line with professional and insurance requirements

  • You may request deletion of your data at any time, subject to legal obligations.​

 

8. Sharing your data​

 

  • Personal data may be shared only with trusted service providers where necessary to deliver services (for example, booking or email platforms).

  • All third-party providers used are GDPR-compliant.

  • Personal data is not shared with third parties for marketing purposes.​

 

9. Your rights​

 

Under UK GDPR, you have the right to:​

 

  • Access the personal data I hold about you

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent at any timeLodge a complaint with the Information Commissioner’s Office (ICO)​​

 

10. Contact

 

​If you have any questions about this Privacy Policy or how your data is handled, please contact:

 

 

11. Updates to this policy​

 

This Privacy Policy may be updated from time to time.The most recent version will always be available on this website.

Last updated: January 2026

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